SEARCH Science Steering Committee (SSC) and Action Team Leads Planning Meeting
6-7 September 2018
National Center for Atmospheric Research (NCAR)
3450 Mitchell Lane, Boulder, CO 80301
Foothills Lab Building 1, EOL Atrium Conference Room
The SEARCH Science Steering Committee and Action Team leads will hold a regular in-person planning meeting 6-7 September in Boulder, CO.
Meeting participation is by invitation only.
Please contact Brit Myers (brit [at] arcus.org) for more information.
Logistics
Meeting Location
National Center for Atmospheric Research (NCAR) - 3450 Mitchell Lane, Boulder, CO 80301
We will be meeting in the EOL Atrium conference room in Foothills Lab Building 1. Please look for the way-finding signs with the SEARCH logo when you arrive.
Map & Directions
Meeting Hotel
Residence Inn Boulder - 3030 Center Green Drive, Boulder, CO 80301
Map & Directions
Rooms have been reserved for all meeting participants traveling to Boulder under each guest's name and have been paid for in advance by ARCUS unless other arrangements have been made. Guests will be asked to provide a credit card during their stay to cover incidental room costs only. Guests are currently scheduled to arrive on September 5 and depart on either September 7th or 8th based on your flight itinerary. If your travel plans have changed and you will require an early or late departure, please let ARCUS staff know as soon as possible so we can give the hotel advance notice per their cancellation policy.
Ground Transportation
Where opportunities exist to arrange rental car-pools from the Denver International Airport, ARCUS staff will contact you directly to coordinate. Other carpooling opportunities for travel in and around the group's Boulder destinations will also be provided.
Our contacts at NCAR have suggested Green Ride Boulder for anyone who may need to travel separately from/to the Denver airport. To make a shuttle reservation, please visit: https://www.greenrideboulder.com/reserve.html
A number of other ground transportation options are also available for travel to and around Boulder:
https://www2.ucar.edu/transportation
Per Diem and Provided Meals
Each meeting participant will receive a per diem reimbursement for both meeting and travel days. Meal reimbursement rates are based on the following GSA rates for Boulder, CO: Breakfast = $13, Lunch = $15, Dinner = $26.
If a meal is provided to participants as part of the meeting, you will not receive per diem for that meal. Instead you will be paid a pro-rated portion of the per diem for that day. You will receive two travel days: one traveling to and one from the meeting. On travel days, your per diem rate is based on the location you are traveling to. Travel days are paid at half-day of per diem if the scheduled travel time from departure origin time to destination arrival time is less than twelve 12 hours airport to airport. Travel time equal or greater than twelve 12 hours and foreign travel will be paid a full day per diem.
Virtual Participation
Instructions for accessing the Zoom virtual meeting &/or conference call-in line will be sent to the participants who have been invited to join the meeting virtually. If you plan to attend, please let Brit know the days/times you will be available.
Receipts and Travel Reimbursement Paperwork
Please keep your flight boarding passes, ground transportation receipts, and any additional receipts that you acquire for miscellaneous travel expenses. Because travelers are receiving a per diem, however, you will not need to submit receipts for your meals or other purchased food items. These documents will need to be submitted along with a completed Travel Reimbursement Request Form (attached below) to the ARCUS accounting office (3535 College Rd Suite 101, Fairbanks, AK, 99709-3710) no later than 30 days after the end of your travel. For more information about ARCUS travel reimbursement policies, please see the guidelines attached below.
